Zurück zu Email Integration

Techtra Mail2Share

Techtra Mail2Share is an Enterprise Grade Solution that delivers seamless integration between Microsoft Outlook and Sharepoint. Ease of use and quick user adoption of sharepoint are just a few of the benefits that users and administrators experience. Techtra Mail2Share gives users and administrators that much needed bridge between two key applications.

Features

SharePoint & Outlook Integration

  • Drag-and-drop emails, attachments and documents from Outlook to SharePoint libraries
  • Add SharePoint libraries in the form of Outlook folders
  • Drag & drop one or more attachments from an email to SharePoint libraries
  • Provides an intuitive navigation tree of all SharePoint sites, libraries and folders
  • Easy SharePoint libraries deployment & configuration by a Central Configuration
  • Automatically capture e-mail metadata
  • Instantly apply custom metadata
  • Work online & offline
  • Storage of e-mails in an .msg format
  • Store e-mails in SharePoint Records Center
  • Support for In-Place Records Management

Emails, Attachments & Documents Drag-and-Drop

Emails and attachments can be easily moved or copied from Outlook to SharePoint libraries and folders through drag-and-drop or using Outlook business rules. Message fields are instantly captured in Outlook and mapped with the SharePoint columns. Users can set content types and apply custom metadata, then save e-mails as .msg files that have an automatically generated unique name.

  • Auto capture of email fields (To, From, Date, etc.) in Outlook
  • Allow to apply custom SharePoint metadata in Outlook
  • Dynamic prompt for adding custom or SharePoint required metadata
  • Support for multiple Content Types
  • Support for Deep Level Folder Structures
  • Create new SharePoint libraries folders directly from Outlook
  • Take full advantage of Outlook Search capabilities

Access SharePoint directly from Outlook

  • Access SharePoint content directly from Outlook
  • Full access to SharePoint views, search and edit capabilities in within Outlook
  • Provide access to content by using a SharePoint Data and a SharePoint Site in the Outlook Pannel

Outlook and SharePoint Synchronization

Users can select specific documents libraries for sync to Outlook. Off-line content is kept up to date with auto background sync based on start-up and time intervals. 1-way and 2-way sync configuration options can be set by users for specific libraries.

  • True 1-Way Sync (items are moved from Outlook to SharePoint)
  • Supports 2-Ways Sync between Outlook and SharePoint
  • Background Sync on start-up and on configurable intervals
  • Manual Sync a specific libraries
  • Select multiple libraries to syncat once
  • Automatically disable background sync when offline
  • Automatic addition of new libraries at sync
  • Easy sync conflict resolution
  • High performance synchronization for large libraries
  • Zero impact on Microsoft Outlook start-up or general use performance

SharePoint Metadata

Metadata can be used online and offline to easily organize and find content. The e-mails and documents metadata can be edited or added to one or multiple items at a time, with a right-click action.

  • Easy Metadata Mapping through Content Type Configuration
  • File Upload Window for quick metadata completion
  • Quickly enter or update missing metadata
  • Edit/Change metadata for multiple items at once
  • Set default library metadata
  • Provides an intuitive metadata mapping window
  • Use the Search Folder for Metadata Management Issues

SharePoint Security

Mail2Share adheres to SharePoint security. Users can only upload or view content for libraries/lists where they have appropriate SharePoint access.

  • Use default Windows logon credentials
  • Use different Windows Username/Password & Domain credentials
  • Support of standard IIS authentication types
  • Adheres to all SharePoint permissions and settings
  • Support for SSL (https://)

Website

http://www.techtra.ca/EN/SharePoint-products/Pages/Outlook-SharePoint-Email-Management.aspx

Video

Ressourcen

  • Mail2Share Installation Guide: This document provides information about using the features and functions of the software and cover the installation of the Mail2Share Add-On for Outlook.
  • Mail2Share User Guide: The various sections of this guide cover the installation, configuration, activation and other aspects that will facilitate your work with Mail2Share.
  • Mail2Share Administrator Guide: The sections of this guide cover the installation of the Mail2Share Add-On for Outlook and the network deployment of the Mail2Share solution.